Effective Date: 1 March 2025
1. Introduction
Rasool Cinematics (“we”, “us”, “our”) is committed to protecting your privacy. This policy explains how we collect, use, disclose, and safeguard your personal data when you interact with us via phone, email, website, or in person.
2. Data We Collect
- Contact Information: Name, phone number, email address (e.g., 07856 629237, aftab@rasoolcinematics.co.uk).
- Event Details: Date, location, type of photography/videography services.
- Images & Video Footage: Captured during events, used for delivery and promotional portfolios (with client consent).
- Payment Details: Invoicing and transaction-related information (e.g., card or bank transfer data).
3. How We Use Your Data
- Service Delivery: To coordinate bookings, fulfill shoots, create final media, and communicate effectively.
- Marketing: To share newsletters, promotions, or updates—only if consent is given.
- Portfolio Display: To present completed work on our website or social channels (explicit written/client permission required).
- Legal & Administrative: For invoicing, tax compliance, record keeping, and responding to legal requests.
4. Legal Basis for Processing
We process your data based on one or more of the following grounds:
- Contractual Necessity: For service delivery.
- Consent: For marketing communications and portfolio usage.
- Legitimate Interests: For administrative purposes and legal compliance.
5. Data Sharing & Disclosure
We do not share your personal data with third parties, except:
- Service Providers: Labs, payment processors, web hosts, with whom we have NDA/confidentiality contracts.
- Legal Authorities: When required by law (e.g., tax audit, court order).
6. Data Retention
Personal data is retained for no longer than:
- Contact & Booking Info: Up to 5 years post-final delivery, to comply with tax/regulatory obligations.
- Media (photos/videos): Up to 3 years, unless longer-term archiving is requested.
7. Your Rights
Subject to applicable data protection laws, you may:
- Access your personal data.
- Request correction or deletion.
- Restrict or object to processing.
- Withdraw consent (e.g., for marketing).
- Lodge a complaint with the ICO if you believe your data is mishandled.
8. Security Measures
We employ industry-standard safeguards: password protection, encryption for backups, secure file transfers, and staff training to prevent unauthorized access or breaches.
9. International Transfers
If your data is stored or processed outside the UK/EU (e.g., cloud services), we ensure adequate safeguards (e.g., standard contractual clauses) to meet legal privacy standards.
10. Children’s Privacy
We do not knowingly collect data from individuals under 16 without parental or guardian consent.
11. Updates to This Policy
Any changes will be posted on our website with the revised effective date. Your continued engagement with our services implies acceptance.
12. Contact Us
For queries or to exercise your privacy rights, please contact: